INSTITUTION DESCRIPTION

Yayasan Artikel Tiga Tiga Indonesia is a policy research institution for inclusive development issues. Artikel Tiga Tiga Indonesia has produced various researches especially in 4 main areas: (a) education; (b) regional economy; (c) natural resources/climate change; (d) Gender Equity, Disability and Social Inclusion (GEDSI). In addition to research, Artikel Tiga Tiga Indonesia has also provided various policy development assistance for related governments and built networks with various relevant civil society organizations.

Article 33 Indonesia opens opportunities for the best talents to join as Project Administration Officer in the General Affair unit. Under the supervision of the General Affair Manager. Coordinate with internal teams across divisions and external stakeholders. In this role, you will be the part that will be responsible for implementing and monitoring projects.

LOCATION & HOW IT WORKS

Implementing work mode hybrid with the majority of work done online remote (WFH), while WFO is adjusted to the needs of a particular project or activity. The Article 33 Indonesia office is located in Jakarta.

JOB DESCRIPTION

• General Administration
  • Compile, manage and archive documents related to ongoing projects
  • Assist in scheduling internal and external meetings, preparing agendas, and documenting meeting results (MoM).
  • Compile and manage correspondence, memos and other official communications relating to ongoing projects.
• Financial administration
  • Assist in collecting and managing evidence of expenditure (receipts, invoices) for financial reports of ongoing projects.
  • Support the program team in collecting and recording ongoing project expenditures according to procedures.
  • Assist in the preparation of financial reports and managing supporting documents.
• Team Coordination and Communication
  • Coordinate with related teams in fulfilling administrative and operational needs, including the provision of office equipment and needs.
  • Support the implementation of internal activities such as training, coordination meetings, and field visits.

BENEFITS AND COMPENSATION

• Remuneration and benefits according to employment regulations
• The working environment that hybrid (work offline and online) and flexible
• Capacity increase

SPECIFIC QUALIFICATIONS

• Fresh graduates from Management, Business Administration, Accounting, or related fields (Fresh graduates from vocational/D4 are highly encouraged to apply)
• Experience or interest in supporting administration in the development sector (NGOs) would be an added advantage.
• Good communication and organizational skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in Google Workspace (Docs, Sheets, Slides), with high attention to detail.
• Able to work independently and in a team, and flexible to changing priorities as the program progresses.

GENERAL QUALIFICATIONS

• Can adapt to fast work rhythms and changes;
• Oriented to good output, on time, accurate and innovative details;
• Can work together in teams or independently, able to adapt to varied work environments, have good interpersonal qualifications, able to work together in teams consisting of various backgrounds, beliefs, ethnicities and cultures and nationalities;
• Able to handle several programs/work simultaneously;
• Have good leadership and communication skills;
• Fluency in English and Indonesian both verbally and in writing;
• Have initiative, creativity and problem solving skills;
• Able to work under pressure and tight deadlines;
• Uphold the principles and policies of Article 33 Indonesia.

APPLICATION AND SELECTION PROCEDURE

Article 33 Indonesia is an institution that opens equal opportunities for everyone. Applicants may not be discriminated against because of race, religion, gender, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color and/or marital status.

Applicants with Disabilities: Article 33 Indonesia accommodates applicants with disabilities, where applicants with disabilities who meet the requirements can participate in the application process. Please notify us in writing of any special requirements at the time of application.

ATTACHED DOCUMENTS

1. curriculum vitae
2. Motivation Letter

Application sent to hrd@article33.or.id with the subject “Project Administration Officer NRCE Division – Your Name” (No later than December 15, 2024)